New Constitution (continued)
| 12a
12b
12c
13.
14.
15.
16.
17.
18.
19.
20. |
| The Annual General Meeting of the Association shall be held once in each calendar year, at a time and place to be fixed by the Committee provided that the interval between meetings shall not exceed 15 months. The first such meeting was held in 1971
The business of the Annual General Meeting shall be to receive the report of the Committee and the accounts for the preceding year, to elect members of the Committee, and to conduct any other business within the scope of the Society’s objects.
Notice of the Annual General Meeting shall be sent to all members of the Association at least three weeks before the date of the meeting. Notice of the AGM shall also be sent to all households within the boundary of the area covered by the Association.
A Special General Meeting shall be convened on a requisition in writing, signed by not less than fifteen members of the Association and sent to the Hon. Secretary; or such a Meeting may be convened by the Committee. In either case the purpose of the Meeting shall be stated in the Notice convening the meeting. In the case of a requisition, the Meeting shall be held within 21 days of the requisition. Notice of any Special General Meeting shall be sent to all members of the Association at least two weeks before the Meeting unless the Committee for the time being are of opinion that it is imperative that this period of notice be waived and so state in the Notice convening the Meeting.
No business shall be transacted at any General Meeting unless a quorum of Members is present when the Meeting proceeds to business. Fifteen Members present shall be a quorum.
If within half an hour of the time appointed for a special General Meeting convened by the Committee a quorum is not present the Committee shall have power to act.
The Chairman or Vice-Chairman of the Association shall preside as Chairman at any General Meeting or if neither is present the members of the Committee present shall elect one of their number to be Chairman of the Meeting.
At any General Meeting a Resolution of proposal put to the vote of the Meeting shall be decided on a show of hands, unless a ballot or poll is demanded by:a) The Chairman of the Meeting or
b) at least three members present.
If a ballot or poll is duly demanded, it shall be taken in such manner as the Chairman of the Meeting directs.
On a poll votes may be given either personally or by proxy. The instrument appointing a proxy shall be in writing under the hand of the appointer and be lodged with the Chairman prior to the beginning of the Meeting. A proxy must be a Member of the Association. Suitable forms of proxy will be made available by the Hon. Secretary
In the case of equality of votes, whether on a show of hands or on a ballot or poll, the chairman of the Meeting shall be entitled to a second or casting vote. |
| The Hon. Treasurer shall have charge of the funds of the Association and shall be responsible to the Committee for administering them. He shall open a banking account in the name of the Association.
•All cheques drawn on the Association’s account up to £100 may carry only one signature, either the Hon. Treasurer or Hon. Secretary
•Cheques drawn from the Association’s account valued between
£100 - £1000 must carry both signatures
•Cheques over £1000 must carry both signatures, and must have prior approval by the SMERA committee and be minuted before being submitted to the bank
An account of all moneys received and expended shall be kept by the Hon. Treasurer. The accounts of the Association shall be audited annually and presented to the Members at the Annual General Meeting. |
| Amendment of the Constitution |
| Any amendment to this Constitution or proposal to wind up the Association shall be made only by Resolution passed at General Meeting by not less than two thirds of those present in person or by proxy.
The proposed Resolution shall be signed by a proposer and seconder, and copies of it shall be sent to all members of the Association at least fourteen days before the date of the meeting.
In the event of the winding up of the Association the available funds of the Association shall be transferred to such one or more charitable bodies having objects similar or reasonably similar to those hereinbefore declared as may be chosen by the majority of those members of the Association present at the General Meeting convened for the purpose.
Adopted on 8th February 2007
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| a)The Annual General Meeting of the Association shall be held once in each calendar year, at a time and place to be fixed by the Committee provided that the interval between meetings shall not exceed 15 months. The first such meeting was held in 1971
b)The business of the Annual General Meeting shall be to receive the report of the Committee and the accounts for the preceding year, to elect members of the Committee, and to conduct any other business within the scope of the Society’s objects.
c)Notice of the Annual General Meeting shall be sent to all members of the Association at least three weeks before the date of the meeting. Notice of the AGM shall also be sent to all households within the boundary of the area covered by the Association.
15.A Special General Meeting shall be convened on a requisition in writing, signed by not less than fifteen members of the Association and sent to the Hon. Secretary; or such a Meeting may be convened by the Committee. In either case the purpose of the Meeting shall be stated in the Notice convening the meeting. In the case of a requisition, the Meeting shall be held within 21 days of the requisition. Notice of any Special General Meeting shall be sent to all members of the Association at least two weeks before the Meeting unless the Committee for the time being are of opinion that it is imperative that this period of notice be waived and so state in the Notice convening the Meeting.
16.No business shall be transacted at any General Meeting unless a quorum of Members is present when the Meeting proceeds to business. Fifteen Members present shall be a quorum.
17.If within half an hour of the time appointed for a special General Meeting convened by the Committee a quorum is not present the Committee shall have power to act.
18.The Chairman or Vice-Chairman of the Association shall preside as Chairman at any General Meeting or if neither is present the members of the Committee present shall elect one of their number to be Chairman of the Meeting.
19.At any General Meeting a Resolution of proposal put to the vote of the Meeting shall be decided on a show of hands, unless a ballot or poll is demanded by:a) The Chairman of the Meeting or
b) at least three members present.
20.If a ballot or poll is duly demanded, it shall be taken in such manner as the Chairman of the Meeting directs.
21.On a poll votes may be given either personally or by proxy. The instrument appointing a proxy shall be in writing under the hand of the appointer and be lodged with the Chairman prior to the beginning of the Meeting. A proxy must be a Member of the Association. Suitable forms of proxy will be made available by the Hon. Secretary
22.In the case of equality of votes, whether on a show of hands or on a ballot or poll, the chairman of the Meeting shall be entitled to a second or casting vote.
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| The annual subscription shall be determined in General Meeting and shall be payable to the Hon. Treasurer from 1st January each year, or immediately on becoming a member.
No reduction shall be made for membership for part of a year
The Committee may also appeal for and collect such additional contributions as they may estimate to be needed for any purpose in furtherance of the objects of the Association either from members of the Association after obtaining their agreement by individual enquiry or from any other source.
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